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About

About Katie Wilmot Virtualflow

Hi, I'm Katie,

founder of Virtualflow and the kind of person who finds serious joy in organisation and making things work better. I’ve been mastering the art of structure since a young age - whether it was building with blocks or solving Tetris puzzles, I’ve always had a passion for creating order. This love for clarity and process? It’s stuck with me ever since and is what drives everything I do today.

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With a background supporting high-level execs across a range of industries, I’ve spent years behind the scenes making businesses run smoother - optimising workflows, refining processes, and creating structure where there was once chaos. But when I launched Virtualflow during my first maternity leave, I quickly realised that small and medium businesses had even more chaos in their operating systems than the bigger companies I’d be working for.

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As a small business owner myself, I decided that this - right here - is where I could make the biggest impact.

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Because it’s not just the big companies that need strong systems. It’s the small and growing businesses who are doing everything themselves, wearing every hat, and trying to scale without burning out. They’re the ones who need structure the most - and they’re often the last to get it.

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That’s why Virtualflow exists. To give business owners like you the tools, processes, systems, and support to run things better behind the scenes - so you can lead with confidence, grow with ease, and finally feel in control of your business again

The Vision for Virtualflow

My mission is simple: to help you run your business with more ease, more efficiency, and a whole lot less stress.

Because when your operations are built right, you get your time back. You get your focus back. And you get to grow - without constantly running on empty.

About Katie Wilmot Virtualflow

Behind the Systems: The Real Me

Motto I live by - Have courage and be kind

A BIG fan of - Structure & Organisation, colour coding, honesty and straight-talking

I don’t like - the phrase “I can’t” and ”That’s how it always has been done”

Favourite drink - Iced latte & Chai latte (not the powdered one!!)

Favourite dessert - Tiramisu

Favourite cartoon character - Bob the Minion

Happy place - Noosa

Current read - The Let Them Theory by Mel Robbins

Katie Wilmot Virtualflow

When I’m Not Streamlining Businesses…

I’m an early bird by nature - you’ll usually find me in our home gym by 5am, squeezing in a session of weight lifting, reformer pilates, or yoga to kickstart the day.

 

I love soaking up quality time with my family, exploring new places when we travel, and unwinding with a good book and a cosy cup of tea on the couch.

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You don’t have to figure it all out alone.

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If you're ready to feel clear, calm, and back in control - I’m here to help.

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